About the role
We're looking for a professional and experienced Executive Assistant to provide comprehensive and confidential administration support to the Chief Commercial Officer and the Heads of the Commercial departments at Edinburgh Airport.
We're a busy team, frequently travelling and meeting business partners around campus. This is a key role to support the team and will Involve providing assistance with travel arrangements, general administration, office management and organisation of diaries and meetings.
You can find out more about the team here.
About the Recruitment Process
The recruitment process for this role will involve an in person interview with key stakeholders, including our Chief Commercial Officer, and an administrative task to mirror some of the role's responsibilities. Depending on the volume of applicants, we may introduce an initial Teams call as a screening interview.
We are committed to supporting diverse ways of thinking and working, so if you require adjustments in the recruitment process, please let us know on your application. You can find out more about our interview process and the types of questions we may ask here.
What you'll be doing
- Manage the Chief Commercial Officer’s diary, manage time, planning and scheduling meetings and appointments, deciding where to re-schedule, cancel and delegate attendance
- Handle confidential correspondence and communications.
- Provide administrative support to the Commercial Leadership team, comprising of the Chief Commercial Officer and six departmental Heads
- Collating and filing expenses inputs for the team
- Travel and accommodation arrangements for attendance at meetings/conferences
- Assisting with business partner meetings, preparing room and refreshments as required
- Preparing of reports, presentations and correspondence
- Comprehensive event planning for business partner events
- Arranging team away days and workshops
- Implementing and maintaining administrative systems
- Liaising with staff, suppliers and clients
- Coordination of paperwork for meetings including preparation of agenda, actions and any reports required
- Occasional holiday cover for other Executive Assistants may be required
- General office maintenance and standards